Assetodit

One way of working, many kinds of site

Assetodit was first built for hotels, where thousands of items sit in hundreds of similar rooms. The same approach works wherever assets are spread across locations.

Hotels and resortsShopping malls and retailFactories and industriesHospitals and clinicsSchools and universitiesOffices and corporatesProperty and facility management

Hotels and resorts

A hotel has hundreds of rooms that look alike and thousands of items that move between them. Assetodit keeps one list per room, so housekeeping, engineering and finance all see the same picture.

What you track

  • Furniture, beds, mattresses and soft furnishings
  • TVs, minibars, safes, kettles and hair dryers
  • Kitchen, laundry and banquet equipment
  • HVAC, generators, lifts and pumps

Where it lives

  • Guest rooms and suites, created in one step (for example 101-120)
  • Restaurants, bars, banquet halls and the lobby
  • Kitchens, laundry, stores and plant rooms

What changes

  • Room inventory sheets that housekeeping can check in minutes
  • Room templates: furnish a new floor by copying a standard room
  • Missing or moved items found during room-by-room verification
  • Book value per room, department and category for the owners

Ask about Assetodit for hotels and resorts

Shopping malls and retail

In a mall, the landlord owns what sits in the common areas: escalators, seating, signage, CCTV, cleaning machines and kiosks. Assetodit gives each of them a code, a location and a maintenance history.

What you track

  • Escalators, lifts, chillers and generators
  • CCTV cameras, access control and fire equipment
  • Benches, planters, kiosks and digital signage
  • Cleaning machines, trolleys and tools

Where it lives

  • Floors, zones and atriums
  • Car parks, entrances and service corridors
  • Plant rooms, stores and the management office

What changes

  • Maintenance due dates and service costs per machine
  • Warranty expiry report before the contractor warranty runs out
  • Equipment moved between zones is recorded as a transfer
  • One register for the owners, the facility manager and the auditors

Ask about Assetodit for shopping malls and retail

Factories and industries

Production assets carry most of a manufacturer's capital. Assetodit records each machine with its serial number, location on the line, maintenance and book value, and shows where every tool and mould is.

What you track

  • Production machines, compressors and boilers
  • Tools, moulds, dies and measuring instruments
  • Forklifts, vehicles and material handling
  • Computers, printers and office equipment

Where it lives

  • Plants, production lines and work cells
  • Tool rooms, warehouses and yards
  • Offices, laboratories and workshops

What changes

  • Calibration and preventive maintenance with due dates
  • Depreciation schedule by category for the financial year
  • Disposals and scrapping with approval, proceeds and gain or loss
  • Physical verification by department before the statutory audit

Ask about Assetodit for factories and industries

Hospitals and clinics

Clinical equipment moves between wards and must be serviced on time. Assetodit shows where each device is, when it was last serviced and who is responsible for it.

What you track

  • Patient monitors, infusion pumps and ventilators
  • Beds, wheelchairs, trolleys and stretchers
  • Laboratory and imaging equipment
  • Furniture, IT and kitchen equipment

Where it lives

  • Wards, rooms and beds
  • Theatres, ICU, laboratories and pharmacy
  • Stores, workshops and offices

What changes

  • Service, inspection and calibration history per device
  • Devices on loan between wards recorded as transfers
  • Custodian for each department
  • An up-to-date register for accreditation and audit

Ask about Assetodit for hospitals and clinics

Schools and universities

Campuses hold thousands of low-value items spread across many buildings. Assetodit makes it practical to label them, check them each term and report on them by department.

What you track

  • Computers, projectors and smart boards
  • Laboratory equipment and instruments
  • Desks, chairs, beds and lockers in hostels
  • Sports equipment, buses and generators

Where it lives

  • Blocks, floors, classrooms and laboratories
  • Hostels, libraries and halls
  • Stores, workshops and offices

What changes

  • Room-by-room verification at the end of each term
  • Items issued to a department or staff member
  • Donations and grants tracked as separate categories
  • Reports for the board and for funding bodies

Ask about Assetodit for schools and universities

Offices and corporates

Companies with several branches need to know which laptop is with which employee and which desk sits on which floor. Assetodit records the custodian of each item and the history of every hand-over.

What you track

  • Laptops, desktops, phones and monitors
  • Desks, chairs, cabinets and meeting room equipment
  • Printers, servers and network equipment
  • Vehicles and generators

Where it lives

  • Branches, floors and departments
  • Meeting rooms, server rooms and stores
  • Assets issued to individual employees

What changes

  • Custodian per asset, so leavers return what they hold
  • Transfers between branches with date and reason
  • Depreciation by category and department
  • Excel export for the finance team and the auditors

Ask about Assetodit for offices and corporates

Property and facility management

Facility managers look after equipment in buildings they do not occupy. Assetodit keeps a separate list for each apartment, floor and plant room, and the maintenance history that owners ask for.

What you track

  • Air conditioners, water heaters and pumps
  • Furniture and appliances in serviced apartments
  • Lifts, generators, fire and security systems
  • Gym, pool and garden equipment

Where it lives

  • Buildings, towers and floors
  • Apartments and common areas
  • Plant rooms, basements and roofs

What changes

  • Inventory sheet per apartment for check-in and check-out
  • Maintenance cost per building and per machine
  • Warranty expiry and service reminders by email
  • Owner reports by property

Ask about Assetodit for property and facility management

Tell us about your site

Send us the number of assets and locations you look after, and we will show you how they would look in Assetodit.

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